11 Handmade Seating Charts

Seating charts direct your guests to their assigned tables and individual seats. This can be a fun DIY project to incorporate your theme, hobbies and/or interests. Here are a few ideas from recent weddings to spark your creativity.


1. This seating chart was made from a window pulled from the family barn in Massachusetts, flown all the way out to Durango to bring in a piece of home.  See more of this Durango wedding.

Reception seating chart on an old window pane

Above images by Photo Divine



2.  This handmade seating chart incorporated pieces of driftwood collected from the Animas River. See more of this Durango Mountain wedding.

An Earthy Wedding on Durango Mountain, Durango Colorado

Above images by illuminarts



3.  At this Colorado wedding, a shiny red bike held seating cards for each wedding guest.

Above images by IN Photography



4.  Guests found their seats using a constellation themed seating chart and table names. At each place setting, every guest had a custom star chart depicting the actual night sky above the venue location.  See more of this Colorado wedding.

Celestial seating chart

Above images by Ali & Garrett



5.  Wedding guests found their seats via these handmade lift tickets.  Each table was named after either a run or lift at Crested Butte Mountain Resort.  View this Colorado wedding.

Ski theme seating chart with life tickets

Above images by Third Eye Photo



6.  This DIY chart used hand-drawn lift tickets with the couple’s mountain logo that hung from nails on a stained wood pallet. The tables were named after the couple’s favorite Colorado ski runs. View this Colorado wedding.

Above mages by Brinton Studios



7.  For this travel themed wedding, tables were named after airports the couple, both pilots, have flown into.

Above images by Lori Kennedy



8.  This seating chart was a piece of hand stained wood with matching table numbers that were placed atop wooden boxes.  See this rustic elegant Colorado wedding.

Above images by Melissa Yocum



9.  This seating chart was a list of mountain peaks the couple had climbed together.

Above images by David Lynn


10.  A fun and whimsical DIY seating display.  View this Colorado wedding.

Above images by Jennie Crate



11.  For this elegant vineyard wedding, gold photo frames listed the seating arrangements at each table.  View this wedding.

Above images by William Innes Photography



Wedding To-Do List

{ Print PDF }

12-9 months

__Decide on a budget
__Draft your wedding guest list
__Decide on a date
__Reserve your venue
__Hire a wedding planner
__Select your wedding party
__Book your photographer
__Book your caterer
__Book your floral designer


9-6 months

__Send out save-the-dates
__Purchase your invitations
__Take your engagement photos
__Buy your dress
__Choose the bridesmaids’ dresses
__Create a wedding website
__Reserve a block of hotel rooms for out-of-town guests
__Register at your favorite stores
__Book the officiant
__Finalize your guest list and request addresses
__Start planning your honeymoon
__Reserve any rentals you may need (chairs, tents, linens, etc.)
__Arrange Transportation
__Book your band and DJ
__Go cake tasting & order your cake
__Book your hair stylist & makeup artist


6-3 months

__Book the rehearsal and rehearsal-dinner venues
__Schedule hair and makeup trials
__Choose your processional music and reception playlist
__Go to your first dress fitting, order shoes and undergarments
__Purchase/rent groom’s attire
__Book accommodations for your wedding night
__Provide guest lists to maid of honor and best man for bachelor and bachelorette parties and bridal shower
__Finalize the menu, bar, and service details with your caterer or venue
__Print menu cards & programs
__Meet with your florist to finalize the florals
__Purchase your wedding bands
__Finalize the event schedule and day-of timeline
__Order your wedding favors


3-0 months

__Send out invitations
__Attend your last dress fitting
__Send out rehearsal-dinner invitations
__Purchase alcohol
__Create your reception seating chart
__Purchase wedding party gifts
__Write vows
__Call guests who have not yet RSVP’d for final head count
__Make seating charts & place cards
__Check on hotel room blocks
__Prepare welcome baskets for out-of-town guests
__Get your marriage license
__Distrubte duties & agenda to wedding party
__Outsource day-of tasks to family and friends
__Touch base with all vendors
__Meet with officiant and coordinate readings from friends and family as well as anything else to include in the ceremony
__Make sure groomsmen attire has been purchased/rented


ring image by illuminarts

A Starry Night Wedding in Pagosa

Alli & Quinn  |  July 1, 2017

From the bride: When we came to visit for Christmas we were just so enamored with the mountains and how beautiful the night sky looked we thought it would be a perfect setting for the wedding.


We wanted to make sure to incorporate the beauty of where we were and to be true to ourselves and not have something too austere or uptight. We wanted to surrounded ourselves with the people we love in a place we love.

The ceremony was in the back yard of Quinn’s grandfather’s home. We had beautiful florals that accented the chuppah, soft floral accents by the seats and multi colored flower petals along the aisle. My favorite memory was the first time we locked eyes while I was coming down the aisle, and just the look on his face. We both cried when I got to the end of the aisle and saw each other, after a five year engagement we were both so happy for the big day.

The décor was rustic bohemian with a large wooden head table and wooden centerpiece boxes for the flowers and candles. All the colored glasses, dishes, and china were mismatched, colorful vintage pieces.

The dance floor was outside underneath the stars. We also had tons of lights hung outside to add to the ambiance to the dance floor. All the lights in the trees made everything feel magical.

The most memorable moment was doing the traditional hora where they hoist you up in chairs.  They almost dropped Quinn.


Don’t sweat the small stuff, nothing in the world is perfect and as long as you both end up married and happy then it was a perfect day.

The Wedding Team

Photographer: Illuminarts  |  Flowers: April’s Garden  |  Venue: Private property  |  Event Planner & Design: Celebrations  |  Tent Rental: Pine Valley Rental  |  Caterer & Cake: T’s Smokehouse and Grill  | Hair & Makeup: Hanna Sparks from Beyond the Bridge














A Simple & Fun Wedding at Ridgewood Event Center

Danielle & Nathaniel  |  August 4, 2017


From the bride: Nathaniel and I love the outdoors and the mountains so we wanted to tie that in with our wedding. The décor was simple and minimal.


We had a huge wooden cross that was the centerpiece of our ceremony that was built by one of our church members.

Our ceremony minister was our church pastor from our college. Nathaniel and I first met at this church. The ceremony was very personalized, as our church pastor already knew us both. He had our whole audience laughing.


We had wooden slices of pine and aspen tree trucks.


Our favors were coffee grounds in a little paper bag that said “the perfect blend” with our name and date.

We displayed a collage of many of our pictures. We also had hung pictures on twine with mini clothes pins in unique areas around the venue.

The first dance was completely magical!

The dancefloor and party held after dinner could have gone all night, WE ALL WERE HAVING SO MUCH FUN ON THAT DANCE FLOOR.


Don’t get too overwhelmed in the small details, think about the big picture and the things that will last forever, the memories and the pictures! I would advise everyone to use a day of coordinator, that way all your family can relax on the big day and everything will flow so smoothly.


RESOURCE: We had several copies of the Durango Weddings Magazine circulating throughout the family for all members to look at. The magazine was especially helpful for finding a photographer and florist and it was the inspiration for our rustic romance style. We had family friends of ours attend the Durango Wedding Expo as we were still in college in Las Cruces, NM. Their feedback was very helpful, especially in cake tasting.

VENUE & FLOWERS: Ridgewood Event Center. The most magical site you will ever see is this place lit up at night! Joan was our day of coordinator! Completely recommend! Couldn’t have done it without her!

Photographer & Video: Aspen Groen
Cake: The Yellow Carrot


Wedding inspiration from Southwest Colorado delivered to your inbox every month!

The Magazine for Durango, Colorado wedding inspiration. Find LOCAL wedding venues and wedding pros. Explore destination weddings, adventure weddings, and mountaintop elopements from southwest Colorado. Read more
© 2018 Durango Weddings Magazine. All Rights Reserved.
Visit our sister magazine: